Policy 17 — Data Retention & Disposal Policy

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This page is the rule, not the implementation. It states what Revique must do, at or above the PCI DSS minimum. How Revique actually does it today — the real AWS configuration, the current values, and where an auditor logs in to verify them — is in Procedure 17. Values shown as [X] are placeholders still to be set.

Purpose

To ensure data is retained only as long as required and disposed of securely when no longer needed.

Scope

Applies to all CHD/PHI and sensitive data, in all storage media.

Policy statements

Each statement below is mandatory. The bolded must marks the obligation.

1Data must be retained only for the defined business/legal retention period.

2CHD/PHI must be securely and irreversibly disposed of when no longer required.

3Retention periods must be documented for each data type.

4Secure disposal methods (e.g. cryptographic erasure) must be used for electronic media.

Roles & responsibilities

Role	Responsibility
Security Officer	Define retention and disposal standards.
DevOps / IT	Implement retention and secure disposal.

Enforcement

This policy is issued under the authority of Policy 01 — Information Security Policy and is mandatory for everyone in scope. Compliance is verified through the controls and evidence described in the linked procedure. Failure to comply may result in withdrawal of access and disciplinary action. This policy is reviewed at least annually, or sooner on significant change.

⚙️See the Procedure for this policyHow Revique implements this rule today, the current values, the gaps, and the auditor verification path→